Cash Payment

When you hover on the Create Payment menu tab, a dropdown list of your bank and petty cash accounts will appear for selection.

Select the bank or petty cash account that you wish to pay from.

After selecting an account, you will have two options: Create AP Payment and Create Cash Payment.

Cash Payment is used to pay out money from a bank or petty cash account to an entity/payee that is NOT a creditor.

To create a Cash Payment, click Create Cash Payment.

Name – Enter the Payee’s Name

Date – Current date (i.e. today’s date) is the default provided.                                                        

Payment Method – Select the payment method. A default payment method can be set in Settings > Payment Method.  

Reference No / Cheque No – Enter reference number or cheque number if applicable.

Payment Amount – Enter the payment amount.                                                                            

Acc to be Debited – Select the account you want to debit.

Description – The Account Name of the selected Acc to be Debited will be provided as a default Description. You may add-to, edit or overwrite the default Description.

Fund – Select fund (if applicable). The default provided is the primary/main fund.

Amount – Enter the amount.

Add Item – You may add items by clicking the ‘+ Add Item’ button.

Main Description – The default Main Description provided is a combination of the Descriptions of each item entered. You may add-to, edit or overwrite the default Main Description.

Cick ‘Save’ to save the Cash Payment.