AP Debit Note

AP Debit Note can be used to record a debit note that a creditor issues to you to adjust the amount of an existing AP Invoice. This is used when the creditor cannot edit the amount of the original invoice but needs to charge you an additional amount.

Creditor – Select a Creditor.

Date – Current date (i.e. today’s date) is the default provided.                                                        

Acc to be Debited – Select the account you want to debit. This would be the same account as the invoice item that you wish to add an amount to.

Description – The Account Name of the selected Acc to be Debited will be provided as a default Description. You may add-to, edit or overwrite the default Description.

Fund – Select fund (if applicable). The default provided is the primary/main fund.

Amount – Enter the amount.

Cick ‘Next’.

Invoice Items with the same account Acc to be Debited for that creditor will be listed out for selection.

Select the AP Invoice Item that you wish to apply the AP Debit Note to.

Cick ‘Save’ to save the AP Debit Note.